From Working EDRM

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Contents 1 Document Review Considerations 1.1 PHASE I - SCOPING 1.2 PHASE II – TEAM & SERVICE PROVIDER SELECTION 1.3 PHASE III – PLANNING 1.4 PHASE IV – EXECUTION 1.5 PHASE V – CLOSEOUT 2 Earlier Versions

Document Review Considerations

PHASE I - SCOPING

1. Project Team
   1. Roles and Responsibilities
   2. Contact Information
2. Deadlines and Key Dates
   1. Production Deadlines
   2. Privilege Log Deadline
3. Data Background Information
   1. Custodian List
   2. Volume of Data Collected
   3. Data Collection Method
   4. Culling and Filtering Specifications
   5. Meet-and-Confer Agreements
   6. Production Specifications and Deliverable Defined
4. Objectives
   1. Relevancy
   2. Privilege
   3. Confidentiality
   4. Redactions
   5. Hot Documents
   6. Witness Kits
   7. Issue Coding
   8. Request for Production
   9. Review of Third Party Productions

PHASE II – TEAM & SERVICE PROVIDER SELECTION

1. Resource Considerations
   1. Preferred or Established Review Protocol for Corporation or Law Firm
   2. Review via Law Firm Attorneys, Contract Attorneys or Service Provider
   3. Resources for QC & Privilege Review
   4. Review Management and Oversight
2. Technology Considerations
   1. Preferred Technology Platform for Corporation or Law Firm
   2. Anticipated Review Methodology
3. Service Provider Considerations
   1. Preferred Provider Agreements with Law Firm or Corporations
   2. Capacity
   3. Quality
   4. Competency
4. Vendor Evaluation
   1. Initial Candidate Selection
   2. RFI
   3. Finalist Candidates Selection
   4. RFP
   5. Scripted Demonstration
   6. Pricing Structure and Cost Estimate
5. Budget Considerations
   1. Components
   2. Assumptions
   3. Budget Acceptance
6. Award of Service Provider Contracts

PHASE III – PLANNING

1. Attorney Review Manual
   1. Copies or Summaries of Complaint and Answer
   2. Copies or Summaries of Discovery Requests and Answers
   3. Summary of Discovery Orders and Agreements
   4. Useful Terms / Names
   5. Exemplar Documents
   6. Privilege Terms / Names
   7. Coding Templates
   8. Guidelines for Coding
   9. Overall Review Workflow Diagram
   10. Logistic Information if applicable
   11. Q&A Procedures
2. Standard Review Metrics
   1. Per Reviewer
   2. For Group
3. Technical Infrastructure
   1. Equipment
   2. Software Installations
4. Technical Support
   1. Identify Resource
   2. Contact Information
   3. Procedures
5. Prioritization of Review
   1. Custodian Prioritization
   2. Key term Prioritization
   3. Timelines
6. Review Assignment
   1. Identify Responsible Resource
   2. Standard Review Assignments
   3. Privilege Assignments
   4. Quality Assurance Assignments
   5. Tracking
   6. Reports
7. Communication Plan
   1. Team Meetings
   2. Status Reports
   3. Change Requests
   4. Timeline Variance Forecasts
   5. Budget Variance Forecasts
8. Quality Management Plan
   1. Metrics
   2. Tolerances
   3. Benchmarks
   4. Checklists
   5. Audits
   6. Sampling/Measuring of Results
9. Change Management Plan
   1. Change Request Process
   2. Approval Process
10. Other Logistic Information
    1. Standard Working Hours
    2. Overtime Procedures
    3. Security
    4. Sign In/Out Procedures
11. Plan Acceptance

PHASE IV – EXECUTION

1. Review Kickoff Meeting
   1. Logistics
      1. Roles and Responsibilities
      2. Hours
      3. Policies and Procedures for Review Location
      4. Reporting and Management Policies
      5. Review of Quality Assurance Procedures
      6. Establish Reviewer Expectations (documents per hour, accuracy, etc…)
   2. Case Overview
      1. Summary Presentation by Responsible Legal Team Member
      2. Guided Review of Attorney Review Manual Content
   3. Review Platform Training
      1. Review Platform Overview
      2. Coding Template Training for each Category of Reviewer
      3. Searching
   4. Question and Answer Procedures
2. Metrics
   1. Type of Metrics
      1. Individual Reviewer Metrics
      2. Overall Review Team Metrics
      3. Coding Status Metrics
      4. Quality Assurance Metrics
   2. General Metrics Considerations
      1. Responsible Resource
      2. Content
      3. Frequency
      4. Format
      5. Distribution List
3. Timeline Forecast
   1. Projected vs. Actual
4. Budget Forecast
   1. Projected vs. Actual
5. Change Requests
   1. Number of Reviewers
   2. Individual Reviewers
   3. Coding Procedures
   4. Coding Templates

PHASE V – CLOSEOUT

1. Project Summary Documentation
2. Lessons Learned
3. Disposition of Data

Earlier Versions

• Developing the Review Plan
• Selecting a Service Provider [updated Jan. 30, 2008]
• Managing the Review Process
• Review Technologies [updated Jan. 30, 2008]