Generative Artificial Intelligence and Large Language Model Policy

Originally published on June 20, 2023. Last updated on July 22, 2026.

1. Purpose

The purpose of this Generative Artificial Intelligence and Large Language Model Policy (“Policy”) is to provide guidance and establish a framework for the responsible and compliant use of generative artificial intelligence (GAI), large language models (LLMs), and agentic AI within EDRM. This Policy aims to ensure that these technologies are used in ways that promote ethical behavior, protect user privacy, comply with applicable laws and regulations, and uphold the principles of transparency and accountability.

2. Scope

This Policy applies to all employees, contractors, project contributors, bloggers, faculty, Trusted Partners, and third-party vendors engaged in the development, deployment, or use of GAI, LLMs, and agentic AI within EDRM.

3. Definitions

Generative Artificial Intelligence (GAI): A subset of artificial intelligence that focuses on creating new data samples or content based on patterns learned from existing data. These AI systems use machine learning algorithms, often deep learning techniques, to generate outputs that resemble the input data in terms of structure, style, or content. Generative AI models are capable of producing various types of content, such as images, text, audio, or video, and have applications in numerous fields, including art, music, design, natural language processing, and data augmentation.

Large Language Model (LLM): An advanced type of artificial intelligence model specifically designed to understand and generate human-like natural language. These models are trained on vast amounts of text data from diverse sources and use deep learning techniques, such as neural networks, to identify patterns and relationships within the text. As a result, LLMs can comprehend context, generate coherent sentences, and even answer questions or engage in conversations with users. Their ability to process and produce natural language has made them valuable tools for various applications, including machine translation, sentiment analysis, summarization, content generation, and conversational AI.

Agentic AI: An artificial intelligence system designed to autonomously plan and execute multi-step tasks, make decisions, and take actions (such as using tools, browsing the web, or interacting with external services) in pursuit of a defined goal, operating within human-established parameters and remaining subject to human oversight and accountability throughout.

4. Compliance Requirements

The following compliance requirements apply to all AI technologies covered by this Policy, including GAI, LLMs, and agentic AI.

All uses of GAI, LLMs, and agentic AI must comply with applicable laws, regulations, and industry standards. This includes, but is not limited to, data protection and privacy laws, intellectual property rights, and content regulations.

4.2 Ethical Considerations

Users of AI technologies covered by this Policy must adhere to ethical principles and avoid using the technology in ways that promote discrimination, harassment, or any form of harm. Users must also refrain from using these technologies to create or disseminate false or misleading information.

4.3 Privacy and Data Protection

Users must ensure that technologies covered by this Policy are used in accordance with EDRM’s data protection and privacy policies. This includes obtaining necessary consent, safeguarding personal information, and ensuring the security and confidentiality of data used in these applications.

4.4 Intellectual Property

Users must respect others’ intellectual property rights and avoid using AI technologies covered by this Policy to infringe on copyrights, trademarks, or other proprietary rights. This includes ensuring that the content generated by these technologies does not infringe upon third parties’ rights.

4.5 Transparency

Users must be transparent about the use of technologies covered by this Policy and, where appropriate, disclose their involvement in content generation or analysis. This includes providing proper attribution and informing users when AI-generated or assisted written, video, audio, or visual content is presented.

4.6 Accountability

Users must be accountable for their use of technologies covered by this Policy and take responsibility for the outcomes generated by these technologies. This includes monitoring the performance of these technologies, addressing any potential issues, and ensuring their use is consistent with this Policy.  Each author is responsible for validating the output and IP rights, checking facts and citations, and appropriately disclosing the use of AI.

Authors should use the following when they disclose “Assisted by GAI and LLM Technologies per EDRM’s GAI and LLM Policy.”

5. Training and Awareness

All employees, contractors, and third-party vendors who engage with AI technologies covered by this Policy must receive appropriate training and education on this Policy, the ethical use of these technologies, and applicable laws and regulations.

6. Monitoring and Enforcement

EDRM will periodically review and monitor the use of AI technologies covered by this Policy to ensure compliance. Any violations of this Policy may result in disciplinary action, up to and including termination of the relationship and removal of the author’s content with a notice of removal. 

7. Policy Review and Updates

This Policy will be reviewed and updated periodically to ensure it remains relevant and effective in addressing the evolving landscape of AI technology covered by this Policy, as well as related compliance requirements. Last updated on July 22, 2026.

8. AI Tool and Capability Usage

EDRM recognizes the value of AI-powered tools in streamlining content creation, research, and operational processes, and in enhancing the overall quality of its work product. EDRM may use these tools (including generative AI, large language models, and agentic AI) to assist, augment, and accelerate the development and publication of both new and revised content, as well as to support analytical and workflow functions (use initiated beginning in late 2022). Rather than designating specific tools, which evolve rapidly, this policy applies to all AI capabilities used by EDRM regardless of platform or modality. All AI-assisted outputs remain subject to human review and authorization before publication or distribution. It is EDRM’s policy to disclose such use for all AI-assisted content, consistent with Section 4.6.

9. Contact Us

If you have questions or comments about this notice, you may contact our CEO and Chief Legal Technologist, Mary Mack, by email at info@edrm.net.

Assisted by GAI and LLM Technologies and gratefully adapted with permission from ComplexDiscovery OÜ. ComplexDiscovery OÜ’s policy here.